Documents for Schools
Information guide - Annual Report
Guidelines covering the purpose, preparation and content of the school library annual report, and the presentation of the report to the Principal and Board of Trustees.
Information guide - Building or remodelling the library
Guidelines on the role and functions of the library, the planning process, key design considerations, and preparing an architectural brief to ensure that a new or remodelled library will meet current and future needs.
Information guide - Cataloguing school resources using SCIS
This guide outlines currently accepted practices for cataloguing library resources and facilitates standards-based data entry. It focuses on understanding a bibliographic record and consistent data entry.
Information guide - Collection management: assessment, planning & budgeting
This information guide describes and illustrates three key, connected and sequential aspects of collection management. Together they provide structure and accountability to the process of building a relevant and responsive collection.
Information guide - Collection management: selection & weeding
A guide to assist school libraries to develop collections which include a wide range of resources appropriate to curriculum and recreational reading needs.
Information guide - Collection management statement
The collection management statement is a guiding document written to ensure that the library resources collection supports the school's educational goals and curriculum programmes. It documents standards, principles, and management strategies for effective collection management.
Information guide - Creating a management and procedures manual
This guideline outlines a process for organising documentation on school library management and procedures.
Information guide - Information literacy and the school library
This information guide helps schools to: maximise the potential of the school library to support information literacy; evaluate current information literacy learning; develop a school wide information literacy programme to support student achievement and the curriculum in which the school library plays a key role.
Information guide - Integrated library systems
This information guide provides a framework for the automation process (the process of replacing library records on a manual system with records on a computer database), identifies key requirements for effective automation, and assists schools in the selection and acquisition of appropriate software and hardware. It also provides information for schools upgrading to the latest version or changing library integrated systems because their existing system does not meet teaching and learning needs.
Information guide - Job descriptions and performance appraisals
This guide assists schools to:clarify roles and responsibilities for current library positions; reflect changes in roles and responsibilities; describe roles and responsibilities for new library positions; handle performance appraisals in a professional and appropriate manner.
Information guide - Magazines for school libraries
Information about New Zealand magazines and periodicals, the EPIC programme and suppliers.
Information guide - Periodicals: selection and management
Information on the selection, acquisition, management, promotion and evaluation of periodicals in the school library.
Information guide - Reference resources
Information on the selection, management, processing and maintenance of reference resources in the school library.
Information guide - School library management statement
This document provides guidelines for schools developing or reviewing their Library Management Statement. The Library Management Statement provides a framework within which the school community can develop and manage the school library to support student achievement, and evaluate its effectiveness in supporting the educational goals and objectives outlined in the School Charter and Strategic/Annual Plan and in the overarching school policies.
Information guide - Student librarians
This document provides guidelines for primary, intermediate and secondary schools on the selection, training and management of student librarians.
Critical Success Factors - Access
The Access checklist helps you assess the ways your school library provides online access to school-based resources as well as electronic resources beyond the school.
Critical Success Factors - Information Literacy
The Information Literacy checklist helps you assess how your school library can support information literacy development.
Critical Success Factors - Information resources
Use the Information resources checklist to help you assess how your school library can provide access to print and electronic resources.
Critical Success Factors - Place
Use the Place checklist to assess your school library's physical environment in light of current and future needs.
Critical Success Factors - Reading
The Reading checklist suggests actions and strategies to help your school library support reading and literacy development.
Critical Success Factors - Service
Use the Service checklist to monitor how well your school library is managed, with appropriate staffing, reporting, operational systems and policies.
Curriculum Information Service fact sheet
The Curriculum Information Service is a free service that supports primary, intermediate and secondary teachers by providing supplementary curriculum resources. This fact sheet has information about what resources are available, and how you can obtain them.
Advisory Services fact sheet
The National Library's Advisory Services support the development of school libraries, and provide information and advice on all aspects of school library management. This fact sheet has information about how Advisory Services can help you, and contact details for Advisory Services centres around New Zealand.
Electronic resources for schools fact sheet
Looking for online information? This fact sheet describes the National Library's rich electronic resources, and how you can access them.
Schools requests for Index New Zealand articles fact sheet
A guide for schools and students for requesting articles listed on Index New Zealand.
The School Library and Learning in the Information Landscape
This publication was developed by the National Library of New Zealand and the Ministry of Education for school principals, boards of trustees, library staff, and classroom teachers. Its purpose is to help New Zealand schools to develop their school libraries to support students’ learning.
It also examines the school library’s role in helping students to develop information literacy and also in school-wide information management.
The final sections of the publication suggest ways that schools can measure their library’s impact on their students’ achievements, and provides a model process that schools can use for library planning and review.
Annual Report planning sheet
A template for producing an annual report for a school library. The planning sheet has advice for the kind of information that should be gathered throughout the year to appear in the report.
Application for reconsideration of challenged material
A form that can be completed to apply for reconsideration of challenged material.
Collection Assessment Form, Secondary School - completed example
Example of a completed Collection Assessment Form for a secondary school library.
Collection Assessment Form, Secondary School - template
A template that can be used to prepare a Collection Assessment for a secondary school library.
Collection Management Statement - completed example
An example of a completed Collection Management Statement, that can be used when preparing a Collection Management Statement for a school library.
Collection Management Statement - template
A template that can be used to prepare a Collection Management Statement for a school library.
Job Descriptions for School Library positions - completed examples
These examples illustrate typical elements for positions in a school library team. They are samples only, and will need to be adjusted for specific situations.
Library Budget, Primary School - completed example
A completed sample yearly budget for a primary school library.
Library Budget, Secondary School - completed example
A completed sample yearly budget for a secondary school library.
Library Buying Plan, Primary School - completed example
A sample buying plan for a primary school library. The buying plan documents collection development needs and priorities for purchase.
Library Buying Plan, Secondary School - completed example
A sample buying plan for a secondary school library. The buying plan documents collection development needs and priorities for purchase.
Library Staff Appraisal - template
A suggested process and report template for library staff appraisals.
School Library Management Statement - completed example
A completed sample school library management statement, including rationale, purposes and guidelines.
School Library Management Statement - template
A sample template for preparing a school library management statement.
Survey - general student survey
This simple general survey is one way to find out what the library does best, and what it does least well, to help students with their learning.
Survey - Head of Department Interview
Sample interview to assess library support for learners and teachers in specific subject areas.
Survey - student library use, primary school
A survey for primary school students, to investigate their library use.
Survey - student library use, secondary school
A survey for secondary school students, to investigate their library use.
Survey - teacher diary, primary school
A diary to record primary school teachers' use of the school library.
Survey - teacher diary, secondary school
A diary to record secondary school teachers' use of the school library.
Collection Assessment Form Primary - Non Fiction
Form used for assessing non-fiction works for primary schools.
Library Cataloguing Services for Schools
Frequently Asked Questions from the National Library School Services team relating to the recent update to all school principals regarding development in the provision of library cataloguing services for New Zealand schools.
.eLM and SchoolsCat instructions
Instructions for searching for and saving records from SchoolsCat and importing them into the .elm Library programme.
Access-it and SchoolsCat Instructions
Instructions for searching for and saving records from SchoolsCat and importing them into the Access-It Library programme.
Athenaeum Pro and SchoolsCat
Instructions for searching for and saving records from SchoolsCat and importing them into the Athenaeum Pro Library programme.
MUSAC and SchoolsCat Instructions
Instructions for searching for and saving records from SchoolsCat and importing them into the MUSAC Library programme.
Softlink Alice and SchoolsCat Instructions
Instructions for searching for and saving records from SchoolsCat and importing them into the Alice Library programme.
Softlink Oliver and SchoolsCat Instructions
Instructions for searching for and saving records from SchoolsCat and importing them into the Oliver Library programme.
Signs for the Whare Pukapuka
He aratohu tēnei hei hanga tohu Maori ki tō whare pukapuka ā-kura. Whakapā atu hoki koa ki tōu hāpori kura Maori, ā, ki:
He Puna Taunaki- te reo Māori in libraries
This is a guide for producing Māori signage in your school library. Please also consult local Maori school community and He Puna Taunaki - te reo Māori in libraries
Guide to MUSAC (version 4.24.3 or later)
A guide, including screenshots, to using MUSAC version 4.24.3 and SchoolsCat to locate, download and save MARC records.
